Also known as:proportionate to the needs of the case · proportionality · discovery proportionality
Written by attorneys — see sources below.
A limitation on the scope of discovery that requires requested information to be relevant to a claim or defense while ensuring the burden or expense of production does not outweigh its likely benefit. The assessment weighs the importance of the issues at stake, the amount in controversy, the parties' relative access to information, their resources, and the value of the discovery in resolving the issues.
See Our Sources· 4 primary sources
Cases
Federal Rules
How its tested
Common Examples
6
Biotech Data Production Dispute
Peak Life Sciences served requests seeking five years of lab notebooks and emails from every research division at River Therapeutics. River objected that the volume of archived materials would require months of forensic work and hundreds of thousands of dollars. The court reviewed the requests under the proportionality factors and limited production to active-division records because the burden on River outweighed the marginal benefit to proving the misappropriation claim.
Permit Condition Challenged as Taking
Stone Creative sought a building permit to expand its gallery. The city conditioned approval on dedication of a large portion of the grounds as a public park. Stone Creative refused, arguing the required dedication lacked rough proportionality to the traffic and green-space impacts of the modest expansion. The court applied the exactions test and struck down the condition because the city failed to show the demanded land bore the required relationship to the project's effects.
Punitive Damages Award Reviewed
A jury awarded $2 million in punitive damages against BMW for failing to disclose that a new car had been repainted. BMW challenged the award as grossly excessive. The Supreme Court examined whether the punishment was proportional to the harm caused and the degree of reprehensibility, ultimately holding that the award violated due process because it bore no reasonable relationship to the actual injury.
BMW of North America, Inc. v. Gore517 U.S. 559, 575, 580-81 (1996)
In January 1990, Dr. Ira Gore, Jr., purchased a black BMW sports sedan for $40,750.88 from an authorized dealer in Birmingham, Alabama. The vehicle had been manufactured in Germany by BMW and shipped to the United States, where an independent service company in Brunswick, Georgia, determined that its finish had been damaged by acid rain during transit from Europe and refinished it at a cost of $601.37 before delivery to the Birmingham dealership. At the time of the purchase, BMW of North America, Inc., maintained a policy of not disclosing to dealers or customers that a new vehicle had been refinished if the cost of the repairs was less than 3 percent of the suggested retail price, and the refinishing cost for Gore's car amounted to approximately 1.5 percent of that price.
After driving the car for about nine months, Gore took it to an independent detailer, who informed him that the car had been repainted. Gore then filed suit against BMW of North America, Inc., alleging fraud under Alabama law for the failure to disclose the repainting. At trial, BMW acknowledged that it had sold approximately 983 refinished cars as new in the United States since 1983, including 14 in Alabama, without disclosing the repairs when the cost exceeded $300 per vehicle. The jury awarded Gore $4,000 in compensatory damages, representing the difference in value between the car as delivered and its value had it not been refinished, along with $4 million in punitive damages.
BMW moved to set aside the punitive damages award, introducing evidence that its nondisclosure policy aligned with the laws of roughly 25 states that required disclosure only for repairs exceeding 3 percent of the suggested retail price. The trial court denied the motion. On appeal, the Alabama Supreme Court affirmed the judgment but reduced the punitive damages to $2 million after applying factors from Green Oil Co. v. Hornsby and Pacific Mutual Life Insurance Co. v. Haslip, concluding that the jury's award was excessive but that $2 million remained permissible. The Supreme Court of the United States granted certiorari to review the case.
Insurance Bad-Faith Verdict Scrutinized
A jury returned a $145 million punitive award against State Farm for mishandling a single claim. State Farm argued the amount was disproportionate to the harm suffered by the Campbells. The Supreme Court reversed, holding that the award exceeded constitutional limits because it was not reasonably proportional to the actual damages or the reprehensibility of the conduct.
State Farm Mutual Automobile Insurance Co. v. Campbell538 U.S. 408, 123 S.Ct. 1513, 155 L.Ed.2d 585 (2003)
In 1981, Curtis Campbell was driving with his wife Inez in Cache County, Utah, when he attempted to pass six vans on a two-lane highway. This caused an oncoming driver, Todd Ospital, to swerve onto the shoulder, lose control, and collide with a vehicle driven by Robert G. Slawson and his wife, killing Ospital and permanently disabling Slawson. Campbell's insurer, State Farm Mutual Automobile Insurance Company, declined settlement offers of the $50,000 policy limit from Slawson and Ospital's estate despite early investigations indicating Campbell's fault and advice from its own adjuster.
A jury in the underlying tort actions found Campbell 100 percent at fault and returned a judgment of $185,849 against him. State Farm refused to pay the $135,849 excess over policy limits or post a supersedeas bond. The Campbells then entered an agreement with Slawson and Ospital's estate under which the claimants would not seek satisfaction of the judgment in exchange for the Campbells pursuing a bad-faith action against State Farm, being represented by the claimants' attorneys, and assigning 90 percent of any recovery to them.
The Campbells sued State Farm for bad faith, fraud, and intentional infliction of emotional distress. The trial court bifurcated the case into two phases before separate juries. In phase one the jury found State Farm's refusal to settle unreasonable. In phase two the jury heard evidence that State Farm's decision was part of a nationwide Performance, Planning and Review policy implemented since 1979 to cap payouts and meet corporate profit goals, including testimony from former Utah employees and experts about practices in multiple states over twenty years. The jury awarded $2.6 million in compensatory damages and $145 million in punitive damages.
The trial court reduced the compensatory award to $1 million and the punitive award to $25 million. Both sides appealed. The Utah Supreme Court reinstated the $145 million punitive damages award after applying the three guideposts from BMW of North America, Inc. v. Gore and relying on the nationwide evidence, State Farm's wealth, and the statistical likelihood of punishment in only one of 50,000 cases. The United States Supreme Court granted certiorari.
RFRA Scope Challenge
A church challenged a local historic-preservation ordinance that prevented expansion of its building. The city argued that RFRA imposed burdens not proportional to any compelling interest. The Court held that Congress lacked authority under Section 5 to impose such a sweeping prophylactic remedy, because the statute was not congruent and proportional to the constitutional violations it sought to prevent.
City of Boerne v. Flores521 U.S. 507 (1997)
St. Peter Catholic Church was built in 1923 in Boerne, Texas. Its structure replicates the mission style of the region's earlier history. The church seats about 230 worshippers, a number too small for its growing parish. Some 40 to 60 parishioners cannot be accommodated at some Sunday masses.
To meet the needs of the congregation, the Archbishop of San Antonio gave permission to the parish to plan alterations to enlarge the building.
A few months later, the Boerne City Council passed an ordinance authorizing the city's Historic Landmark Commission to prepare a preservation plan with proposed historic landmarks and districts. Under the ordinance, the commission must preapprove construction affecting historic landmarks or buildings in a historic district.
Soon afterwards, the Archbishop applied for a building permit so construction to enlarge the church could proceed. City authorities, relying on the ordinance and the designation of a historic district which they argued included the church, denied the application.
The Archbishop brought this suit challenging the permit denial in the United States District Court for the Western District of Texas. The complaint contained multiple claims, but to this point the litigation has centered on RFRA and the question of its constitutionality. The District Court concluded that by enacting RFRA Congress exceeded the scope of its enforcement power under section 5 of the Fourteenth Amendment. The court certified its order for interlocutory appeal and the Fifth Circuit reversed, finding RFRA to be constitutional. The Supreme Court granted certiorari and now reverses.
Congress enacted RFRA in direct response to the Court's decision in Employment Div., Dept. of Human Resources of Ore. v. Smith. RFRA prohibits government from substantially burdening a person's exercise of religion even if the burden results from a rule of general applicability. Unless the government can demonstrate that the burden is in furtherance of a compelling governmental interest, it must also show that the burden is the least restrictive means of furthering that interest. The Act applies to all federal and state law, and the implementation of that law, whether statutory or otherwise, and whether adopted before or after the enactment of RFRA.
Age-Discrimination Abrogation Attempt
State employees sued under the ADEA for age discrimination. The states moved to dismiss on Eleventh Amendment grounds. The Court held that Congress had not validly abrogated state immunity because the ADEA's remedies were not congruent and proportional to any pattern of unconstitutional age discrimination by the states.
Kimel v. Florida Board of Regents528 U.S. 62, 80 (2000)
In 1967 Congress enacted the Age Discrimination in Employment Act, which initially applied only to private employers.
In 1974 Congress amended the Act through the Fair Labor Standards Amendments to extend its substantive requirements to the States. Congress redefined the term employer to include a State or political subdivision of a State and any agency or instrumentality of a State or a political subdivision of a State. The same legislation also amended the incorporated Fair Labor Standards Act enforcement provision to authorize suits against any employer including a public agency in federal or state court.
In December 1994 Roderick MacPherson and Marvin Narz, associate professors ages 57 and 58 at the University of Montevallo in Alabama, filed suit alleging age discrimination, retaliation for filing charges with the Equal Employment Opportunity Commission, and disparate impact from an evaluation system. In April 1995 J. Daniel Kimel, Jr., and other current and former faculty and librarians over age 40 at Florida State University and Florida International University filed suit against the Florida Board of Regents alleging that the failure to allocate previously agreed market-adjustment salary funds had a disparate impact on employees with longer service records. In May 1996 Wellington Dickson filed suit against the Florida Department of Corrections alleging failure to promote him because of his age and in retaliation for grievances concerning age discrimination.
The District Court in the MacPherson case granted the university's motion to dismiss on Eleventh Amendment grounds. The District Courts in the Kimel and Dickson cases denied the state defendants' motions to dismiss. The United States intervened in all three cases. The Court of Appeals for the Eleventh Circuit consolidated the appeals and held that the ADEA does not abrogate the States' Eleventh Amendment immunity. The Supreme Court granted certiorari to resolve a conflict among the Courts of Appeals.
4 common questions
Students Frequently Ask...
What factors does a court weigh when deciding whether discovery is proportional to the needs of the case?
Rule 26(b)(1) directs the court to consider the importance of the issues at stake, the amount in controversy, the parties' relative access to relevant information, the parties' resources, the importance of the discovery in resolving the issues, and whether the burden or expense outweighs the likely benefit. These factors replaced the former subject-matter standard and now define the outer boundary of permissible discovery. Courts apply them to prevent overly broad or expensive requests even when the information is relevant.
Who bears the burden of showing that requested discovery is or is not proportional?
The party resisting discovery must ordinarily demonstrate that the burden or expense is not proportional to the needs of the case. Once that showing is made, the requesting party may still obtain the information by demonstrating good cause under Rule 26(b)(2)(B) or by satisfying the limitations in Rule 26(b)(2)(C). The rule places the initial burden on the producing party because it possesses the best information about the cost and difficulty of compliance.
How does the proportionality requirement interact with electronically stored information that is not reasonably accessible?
Rule 26(b)(2)(B) permits a party to avoid producing ESI from sources identified as not reasonably accessible because of undue burden or cost. Even if the information is relevant, the court must still assess proportionality under Rule 26(b)(1) before ordering production. When good cause is shown, the court may order discovery subject to conditions such as cost shifting or phased restoration.
Supporting sources
Can an attorney be sanctioned for certifying discovery requests or responses that ignore proportionality?
Yes. Rule 26(g) requires every discovery request, response, or objection to be signed and certified as consistent with the rules and supported by existing law or a nonfrivolous argument. A certification that fails to account for the proportionality factors in Rule 26(b)(1) lacks substantial justification and may result in sanctions. Both overbroad requests and categorical refusals unsupported by a developed proportionality analysis can violate the certification requirement.
Supporting sources
between the size of the award and the underlying punitive damages objectives shows that the award falls into the category of "gross excessiveness" set forth in this Court's prior…
proportionality
" test and held that…
between the injury to be prevented or remedied and the means adopted to that end." Id. , at 520. II The first step in applying these now familiar principles is to identify with some…
Civil ProcedurePretrial procedures · Discovery (including e-discovery), disclosure, and sanctionsUBEFoundational